Grassroot Diplomat Initiative Award
GUIDELINES

1. WHO CAN BE NOMINATED
2. COMPLETING THE NOMINATION FORM
3. NOMINATION PROCESS
4. ACCEPTANCE AND TYPE OF AWARD
5. DEADLINE
6. UNSUCCESSFUL NOMINATIONS
7. CONFIDENTIALITY
8. ACKNOWLEDGEMENT AND PROGRESS OF NOMINATIONS
9. CHANGES TO INFORMATION SUBMITTED
10. ADDITIONAL INFORMATION


1   WHO CAN BE NOMINATED
The award is reserved for diplomats and politicians based in Great Britain and Northern Ireland, although exceptions are made for executives from Chambers of Commerce and multilateral organisations with links with diplomacy. Nominations may be made to individuals, embassies or government institutions in any or all categories. Any person may make a nomination by completing the online nomination form. A word document nomination form may be requested by emailing awards@grassrootdiplomat.org. Nominations should be made while the nominee is still active and, if possible, at least 12 months before he/she is expected to retire or stand down. 

2   COMPLETING THE NOMINATION FORM
Please complete the nomination form accurately. It is recommended to inform the Nominee that you are putting them forward to ensure of their availability. All nominations must include an explanation between 100-500 words as to why the Nominee is being put forward for that particular category. It is important that you provide as much information as possible within the given word count. Nominations without explanation may not be shortlisted. Nominees may be selected for one or more categories. Please do not send any hardback materials as supporting evidence as this cannot be returned to you. Electronic submissions and links may be accepted.

3   NOMINATION PROCESS
Nominees who are shortlisted will be required to attend an interview with a member of the judging committee lasting no more than an hour. Interviews are conducted in person but a telephone interview may suffice under extenuating circumstances. Failure to arrange an interview may lead to disqualification. Only shortlisted candidates will be notified. Winners of the award will be announced on the night of the event. Our strict due diligence policy can be found here.

4    ACCEPTANCE AND TYPE OF AWARD
Awards will be given to three diplomats and three politicians for three separate categories in relation to policy, social change, and business support. It is crucial for all nominees to be present at the awards ceremony to receive their award. A suitable representative may be considered under exceptional circumstances. Further details of the event will be provided to the nominee nearer the time. Please note that no expense will be paid to cover nominees travelling within or from outside of London. 

5    DEADLINE
The final submission date is noted on the Awards page. No extensions will be made unless under our discretion. Due diligence process will begin as soon as applications are received.  

6    UNSUCCESSFUL NOMINATIONS
Only shortlisted nominees will be notified if they are selected due to the volume of nominations that we receive. You may wish to contact the office on awards@grassrootdiplomat.org to make any enquiries. Nominees who wish to withdraw their application may have the choice to be considered for the following year.

7    CONFIDENTIALITY
All nominations for the award are treated in the strictest confidence. The person making the application will not be known to the nominee, media or any third party participants with exceptions made for the judging committee when handling matters arising from conflict of interest.

8    ACKNOWLEDGEMENT AND PROGRESS OF NOMINATIONS
Upon receipt of your nomination, we will send an email acknowledgement. We regret that it is not possible to enter into correspondence on the merits of a particular nomination whilst it is under consideration. 

9    CHANGES TO INFORMATION SUBMITTED
You may send additional information to support the nomination before the deadline to ensure that documents are considered with existing papers. You must notify Grassroot Diplomat immediately if your nominee dies or no longer works in the government, as it is not possible for a posthumous or any other kind of award to be made.

10    ADDITIONAL INFORMATION
You may send additional information to awards@grassrootdiplomat.org or by writing to:

Grassroot Diplomat
27 Old Gloucester Street, London WC1N 3AX

Telephone: +44 (0) 207 608 5532
Email: awards@grassrootdiplomat.org